Contracts & Agreements
* If you’re booking space for a business meeting, have your corporate travel manager, company internal purchasing or legal department, or outside legal counsel review all contracts for your meeting or event. Even if you do not sign a contract, you raise your level of liability simply by being involved.
* Ask to see a facility's standard contract, noting deposit, payment, attrition, and termination and cancellation policies. Negotiate a final agreement that incorporates their standard language, your company's and the negotiated agreement.
* Make sure you have a binding contract. To be enforceable, a contract must specify definite terms, be accepted by both sides and be signed by people with authority to enter into the agreement.
* Check into any additional costs that may occur due to attrition or shortfall in revenue. Attrition, sometimes referred to as "slippage," can be applied to meeting rooms and to food and beverage events. A conference facility, having protected space for your meeting, may be due financial remuneration if your group does not perform as expected.
* Look for termination clauses, often referred to as "Acts of God" clauses that apply when a meeting is stopped because of forces beyond the control of the group or the facility. Generally, there are no penalties assessed to either party in these circumstances.
WHERE DO I START?
* Negotiation Techniques [PDF] 
THE ABC's OF EVENT PLANNING:
Created as a Step–By–Step to Special Event Planning over fifteen years the ABC's of Event Planning is a wealth of information for planning a Legendary event. Everything you’ll need – including event planning timelines, other event planning guides and banquet planning services – all at your disposal.
* Booking
* Preparing for Unexpected Situations
* Post-Meeting/Follow-Up
Whether you are planning a cocktail reception, a corporate function or an elegant sit-down dinner, the Legends Banquet & Special Event Center makes the planning easy. We excel in accommodating the unique needs of each and every client, from a small business meeting to a banquet serving up to 500+ people. Request For Proposal Form or click this link to request more information on our variety of services.
