Enhancing Your Meeting's Value
Negotiating Getting the best deal
* Schedule negotiations early, ideally twelve months or more in advance.
* Prioritize what's truly important for your group's success before you enter into the negotiations.
* Ask about the facility's peak, off-peak and shoulder seasons, and the days of the week on which it would prefer to book business. If your meeting dates are flexible, you may be able to shift to a time slot providing greater leverage.
* Consider upgrades and/or special amenities and services as important as negotiating dollar savings.
Enhancing Your Meeting's Value
* Meet during a time period when the facilities business is slow, such as holiday weeks.
* Schedule a meeting within a gap in the facilities schedule. For instance between two other meetings, or when there has been a cancellation or less-than-expected attendance from another group.
* Alter your arrivals and departures to occur on days of the week when occupancy rates are typically lower (Thursday, Friday, and Sunday).
* Choose a facility that's reopening after renovations or an acquisition by new owners. Try selecting a facility that’s new to the market; they often offer special rates to encourage business. (Note: Make sure your contract covers all contingencies, such as incomplete renovations or properties that don't open as scheduled.)
WHERE DO I START?
* Negotiation Techniques [PDF] 
THE ABC's OF EVENT PLANNING:
Created as a Step–By–Step to Special Event Planning over fifteen years the ABC's of Event Planning is a wealth of information for planning a Legendary event. Everything you’ll need – including event planning timelines, other event planning guides and banquet planning services – all at your disposal.
* Booking
* Preparing for Unexpected Situations
* Post-Meeting/Follow-Up
Whether you are planning a cocktail reception, a corporate function or an elegant sit-down dinner, the Legends Banquet & Special Event Center makes the planning easy. We excel in accommodating the unique needs of each and every client, from a small business meeting to a banquet serving up to 500+ people. Request For Proposal Form or click this link to request more information on our variety of services.
