PREPLANNING
* Determine the meeting or event purpose (board meeting, wedding, etc.).
* Consider the size of the group, gender mix, ages of attendees, and any special needs.
* Determine meeting dates. Avoid dates that coincide with other company or industry events or holidays.
* Are the dates and/or days of the week firm or flexible?
* Plan the meeting or event in advance to secure the most desirable space.
* Create an outline for each session or activity, including expected attendance, seating arrangements, required setup times, starting and ending times, and audiovisual and production needs.
* List food and beverage requirements for each occasion, including meals, receptions and breaks.
* Consider air and ground transportation needs.
* Plan entertainment and recreation needs, group activities and/or team-building exercises.
* Prepare a timeline for producing invitations, event promotion, registration and production of meeting materials.
* Designate an administrative person to create name badges and coordinate written material.
* Budget for all sponsor expenses and calculate expenses for meeting participants.
* Schedule speaker(s), if required.
WHERE DO I START?
* Negotiation Techniques [PDF] 
THE ABC's OF EVENT PLANNING:
Created as a Step–By–Step to Special Event Planning over fifteen years the ABC's of Event Planning is a wealth of information for planning a Legendary event. Everything you’ll need – including event planning timelines, other event planning guides and banquet planning services – all at your disposal.
* Booking
* Preparing for Unexpected Situations
* Post-Meeting/Follow-Up
Whether you are planning a cocktail reception, a corporate function or an elegant sit-down dinner, the Legends Banquet & Special Event Center makes the planning easy. We excel in accommodating the unique needs of each and every client, from a small business meeting to a banquet serving up to 500+ people. Request For Proposal Form or click this link to request more information on our variety of services.
